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If your calendar is full but your systems are a mess, it's time to get organized!
For solo founders to multi-million dollar contractors
Whether you're hiring your first team member or managing 70+ subcontractors, our Project Management services deliver strategic backend support fit for your stage of growth.
You know the next level of growth in your business does not have room for patching the backend, let's start building systems that scale!
Growth shouldn't come with chaos, but it often does
Here’s what we see time and time again:
You're juggling everything and it shows
From managing timelines and vendors to calming clients and chasing down payments, you're wearing every hat in the closet. Plus, the bigger the project, the deeper the admin hole you dig.. And then your actual job is buried under all the admin work.
Your tools don’t talk to each other so you do it all manually
Spreadsheets, email threads, text messages, Google Drive folders… It’s all over the place. One update in one tool doesn’t make it to another, and suddenly someone’s ordering the wrong tile (again). You’ve Frankensteined a setup that sort of works, until it doesn’t.
You’re stuck answering the same questions on repeat.
"Did we follow up on that?" "What’s the status of this?" You’re fielding the same updates day after day because there’s no central source of truth. Instead of leading, you’re chasing clarity and double-checking everyone’s work.
You know you need better systems but where’s the time?
You’ve tried carving out time to clean it all up, but between the tools, the setup, and the team buy-in, it always falls to the bottom of the list. Meanwhile, you’re bracing for the next fire — because something always breaks when you’re this stretched.
THAT'S ABOUT TO CHANGE
Run Smoother Projects With Visibility You Can Actually Use
(Because “we’re mostly on track” isn’t a real update)
IMAGINE GOING FROM...
Digging through emails, texts, and spreadsheets just to figure out who dropped the ball (again)
Missing deadlines or blowing budgets because updates were buried or never sent
Team members “winging it” because nothing’s written down
Second-guessing your decisions because the data is messy (or missing)
TO THRIVING WITH THIS...
One dashboard that shows you what’s done, what’s due, and who’s responsible, in real time
Fewer surprises, thanks to better tracking of timelines, budgets, and change orders
A team that’s aligned, on task, and no longer relying on memory or message threads
Clean dashboards and real-time metrics that support confident decisions
"Why Do I Need A Project Management System?"
Because your job is running the business not chasing down subs, files, or approvals at 11PM.
ALWAYS KNOW WHERE YOUR PROJECTS STAND
From kickoff to punch list, we keep everything organized; budgets, vendors, timelines, and notes all in one place. No more wondering, “Did we order that tile?”
FEWER FIRES, FASTER UPDATES
Instead of hunting down answers or you’ll get clear, real-time visibility. That means faster decisions, smoother approvals, and updates your clients will actually read (and appreciate).
PROJECT MANAGEMENT THAT ACTUALLY MAKES SENSE
No jargon, no guessing. We bring clarity to the chaos so you’re never blindsided by a change order, delay, or last-minute client request.
CATCH UP, CLEAN UP, AND GET AHEAD
Falling behind? You’re not the only one. We’ll clean up your sticky note system and get your team synced, no side-eye, just support.
PROJECT MANAGEMENT SYSTEMS THAT SCALE WITH YOU
You can’t grow with siloed tools and endless status meetings. We’ll help you build workflows that support bigger projects without sacrificing quality (or your weekends).
REAL SUPPORT FROM REAL HUMANS
We’re not an app; we’re actual humans who get your world. While you focus on the deal or design, we’ll keep the backend running smooth.
One team. One approach. Three scalable service tiers.
At Colliance, we specialize in fractional operations leadership for service businesses from $250K to $30M+ in revenue.
The Startup Plan
For small but scrappy teams (0–5 people)
Great for:
✔️ Real estate agents guessing which closings actually closed
✔️ PMs bouncing between repair requests, renos, and resident drama
✔️ Designers burned by ghosted vendors and backordered fabric
✔️ Contractors still tracking change orders on a whiteboard
The Momentum Plan
For growing teams (5–20 people) who’ve hit their ceiling
Great for:
✔️ Construction crews tired of delays and missed deadlines
✔️ Property managers ready to get proactive instead of reactive
✔️ Interior designers scaling up but stuck managing by group chat
✔️Small real estate teams who want a clean pipeline and a tighter process
Department Management
For established firms (20+ team) ready to scale without chaos
Great for:
✔️ Developers juggling multiple builds and budgets across properties
✔️ GCs and PMs managing subs, permits, and clients (all at once)
✔️ Agencies balancing custom design work and recurring retainers
✔️ Business owners who want to grow but can’t take another fire drill
Why Growth-Minded Businesses Choose Colliance
(Even if they’ve tried ClickUp, Asana, or ten spreadsheets already)
We Don’t Just Organize Tasks, We Tame the Chaos
From ghosting vendors to budget black holes, we’ve seen it all. We’ve stepped into project timelines that were falling apart mid-reno and brought structure, visibility, and actual calm. If your inbox is your current “PM system,” we’ve got you.
We Build Systems That Actually Work (and Keep Working)
Temporary fixes won’t cut it. We designed and implemented full-scale operations for a general contractor managing 70+ subcontractors, optimizing every step from job costing to closeout.
We Turn Updates into Insights
Forget chasing down timelines and asking, “Where are we at with that?” We’ll help you track timelines, approvals, budgets, and more. One Colliance client saw a 200% increase in revenue and a 150% boost in project volume after we helped streamline their team, systems, and reporting. Clarity = scalability.
We’re Your Strategic Sidekick, Not Another Admin
Need help managing subcontractors? Wrangling vendor invoices? Figuring out why your margins are shrinking? We don’t just track tasks, we spot patterns, flag bottlenecks, and help you make decisions that grow your business, not just keep it afloat.
We don’t just tidy up the past. We help you build a stronger future.
“Colliance helped us implement real systems, restructure roles, and increase revenue by over 200%."
We had the team, but operations were the bottleneck. Projects ran smoother, the team was clearer, and our profits reflected it.
— Bruce Hewlett, CEO of Immaculate Builders Council
LET'S TALK ABOUT RESULTS
IMMACULATE BUILDERS COUNCIL
CASE STUDY
Before Colliance, Immaculate Builders Council was running in circles...
They had great projects and a growing reputation, but behind the scenes, it was a different story. They had:
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Scattered project updates across spreadsheets, text threads, and email chains
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Vendor delays causing budget overruns and missed milestones
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No central system for tracking approvals, change orders, or lead times
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A team constantly putting out fires instead of moving projects forward
They were ready to scale, but their operations were stuck in reaction mode
Here’s what happened after working with Colliance:
We cleaned up their chaos and rebuilt their system from the ground up
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Replaced disconnected tools with one streamlined project dashboard
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Centralized communication and task tracking for their vendors and contractors
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Automated change order tracking to prevent mid-project budget blowouts
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Built SOPs and trained their team to run projects like clockwork
THE RESULTS? TWO WORDS:
Game. Changer.
200%
revenue growth in under 6 months
150%
increase in project volume without hiring more people
10-20
hours/week of admin time reclaimed for the owner
50+
team members and subcontractors with clear accountablilty
Ready for results like these? Read on!
"The delivery of my strategic plan was not just timely but accompanied by amazing and professional communication. The impressive experience led me to confidently sign up for their monthly retainer package."
- Marc Slason, P&D LLC
Custom Pricing That Fits Your Phase of Growth
No more chasing updates or digging through spreadsheets, just clear, organized projects and data you can actually trust.
The Startup Plan
For early-stage businesses or small teams (0–5 people)
We help you:
✅ Audit and optimize your core systems
✅ Set up CRM, project management, communications
✅ Create SOPs and a scalable team structure
✅ Onboard or support your first key hires
Ideal for solopreneurs, startups, or lean teams ready to scale without breaking their backend.
The Momentum Plan
For established small businesses with growing teams (5–20 people)
We help you:
✅ Lead quarterly planning and performance reviews
✅ Align team roles, workflows, and responsibilities
✅ Introduce KPI tracking and management systems
✅ Refine and automate operations as you grow
For small business CEOs growing fast but stuck in ops, or team leads overwhelmed with the day-to-day.
Department Management
For mid- to large-sized service firms (20+ people or multiple crews)
We help you with:
✅ Take full ownership of your operations or marketing department
✅ Lead and manage subcontractors or internal teams
✅ Build reporting, hiring workflows, and team accountability
✅ Provide C-suite level strategy without hiring a full-time COO
Ideal for business owners who need true operational leadership, not just support.
Still Trying to Keep Projects on Track with Spreadsheets and Sheer Willpower?
We see it all the time: your schedule’s packed, your inbox is overflowing, and the last thing you want to do is chase subcontractors or update a project tracker you don’t trust anyway.
But without the right systems in place things start slipping and the fallout isn’t small.
Timeline blowouts from missed change orders or delayed approvals
Scope creep that eats into your margins (and your patience)
Confused clients asking, “Wait, where are we with this?”
Overdue tasks hiding in a sea of sticky notes, emails, and DMs
Team members waiting on answers you forgot you owed them
Budgets ballooning without real-time checks or clear visibility
Hiring a full-time Director of Ops or Project Manager could run you $180K+ a year.
With Colliance, you get that level of clarity and leadership (plus a full team to back you up) at a fraction of the cost.
Our clients aren’t just getting their projects under control. They’re reclaiming their time, scaling faster, and adding six figures in revenue by finally having systems that do the heavy lifting.
PROVEN PARTNER
Hi, I’m Sandy Lewis — founder of Colliance and the person you call when your project plans have officially gone off the rails (again).
For the past 5+ years, my team and I have helped professionals in real estate, property management, construction, and interior design untangle the mess of scattered tasks, disjointed tools, and “wait—who was supposed to follow up on that?” moments.
Whether you’re chasing down subcontractors, fielding never-ending maintenance requests, juggling client revisions, or just trying to keep your vendors, budgets, and timelines from imploding, we’ve been there. And we built Colliance to fix it.
At Colliance, we bring structure to your systems, clarity to your projects, and calm to your inbox.
We connect the dots between your spreadsheets, email threads, sticky notes, and apps-that-don’t-talk-to-each-other—so you finally get a clear view of where each project stands and what needs to happen next.
Because when your team’s on the same page and your processes actually work, you can stop managing chaos and start leading with confidence.
Let’s get your projects humming without adding 10 new tools or hiring an ops team. We’ll handle the backend so you can keep building, designing, managing, and growing.
ANSWERS FOR YOU
Frequently Asked Questions
This is for you if you are a...
and not for you if you are a...
Real estate professional juggling listings, renovations, and vendor follow-ups with 12 tabs open
Property manager trying to stay on top of maintenance, tenants, and timelines without losing sleep
Interior designer with mood boards, install dates, and 17 vendor emails to track
Construction leader ready to stop playing telephone with subcontractors, change orders, and client updates
Team between 2 and 70+ (contractors, admins, vendors, crews, you name it)
Founder scaling fast and craving structure that keeps them sane and profitable
Still fine living out of the glove box and calling it a filing system
Okay with texting subcontractors updates and hoping they “got it”
Not ready to let go of spreadsheets, sticky notes, and “organized chaos”
Fine being the only one who knows what’s happening on each job
Hoping ClickUp will magically fix your workflow without real setup or support
Not interested in clearer communication, cleaner handoffs, or less firefighting
Sheraz Lewis
Precision Excavation & Heavy Equip.
From day one, they made us feel like a top priority, seamlessly handling day-to-day operations, team management, and the overall well-being of our business.
Choosing Colliance OBM as our full-time Online Business Manager has been a game-changer for our company. At Colliance, their commitment to delivering excellent service goes beyond words; it's reflected in the hard work and dedication they invest in helping us meet our goals. Their proactive approach and attention to detail have not only met but exceeded our expectations. We're grateful for their unwavering efforts and proud to have Colliance as an integral part of our success story
Why Now, You Ask?
Every month without systems = more chaos, missed opportunities, and turnover
If you're on the brink of growth, or already in it, the right operations partner could be the difference between profit and plateaus.
What feels like “just a few missing receipts” can turn into:
Missed milestones that throw off everything from install dates to closings
Budget blowouts because no one caught that extra vendor charge or approved change order
Client frustration when updates are buried in email threads and timelines fall apart
Profit leaks hidden in untracked hours, unmanaged approvals, or duplicated tasks
Burnout because you’re stuck managing every moving part yourself
But cleaning up your books now means...
Clear roles and workflows so no one’s guessing who’s doing what or what’s been done
Real-time visibility into timelines, budgets, and project status without digging through spreadsheets
Confident communication with clients, vendors, and team members (because you’re finally a step ahead)
Smarter decision-making backed by clean data and accurate reporting
More time for high-impact work like managing deals, designing spaces, or leading your team